This post originally appeared on the oneforty blog. It’s being reposted here as part of my blogging portfolio.

Community managers are becoming an increasingly important role for all types of businesses, from tech startups to major corporate brands. Most commonly, community managers are responsible for engaging current and potential customers via social media, growing vibrant and enthusiastic communities around their products and services. This is, however, just one kind of community manager. Some community managers facilitate conversations in private online forums, work with internal company intranets, or don’t use social media at all.

Community managers must strike a balance: externally, community managers are the voices of their brands in social media, serving as social media strategists,customer service managers, content creators, product managers and evangelists. Internally, they are voice of their communities at their own companies. Community managers bring the conversations they have with community members to the forefront of marketing, customer service and product discussions, epitomizing the value and function of a social business.

Because community manager jobs vary at each company, there is no one magic thing that makes a community management program work. But with more and more community manager jobs showing up every day, here are some tips for new or aspiring community managers, and maybe even some fresh thoughts that the seasoned community manager can benefit from.

1. Fish Where the Fish Are

When it comes to social media, it’s very easy to get caught up in tactics. It’s easy to think, “we need to Tweet” or “we need a Facebook page” just because. Establish your own presence, yes, but prioritize. Take the time to figure out what blogs, Twitter hashtags, conferences, meetups or social media platforms matter to your audience and be involved in those places.

2. Identify and Delegate to Your Power Users

Use a tool like Tweetreach to identify who your most engaged Tweeters are in your community. LinkedIn will show you your top influencers each week in your B2B community’s LinkedIn group. Leverage your most engaged community members from your target audience by offering them a guest post, curating one of their blog posts in a news roundup, or offering them a position as a community moderator in your forum.

3. …But Don’t Play Favorites Too Much

Loyal community members are great resources: They are the first people to provide feedback, share your content, and refer you to others. But make sure to keep an even playing field for new, quieter community members. Each new blog commenter or forum member matters. Challenge yourself by engaging with them too. It’s your job to build a community – not a clique of power users who make your job easy.

4. Say “I’m Sorry.”

Community managers are typically the ones running Twitter and Facebook accounts, and will be the ones responding to complaints. The book REWORK by the founders of 37 Signals covers the “how to say you’re sorry” point best. Their advice? “We apologize for any inconvenience this may have caused you” is BS.

If your service isn’t working and a community member is ranting about it on Twitter – trust us, you disrupted that person’s day and there was an inconvenience caused. No “may” clause is needed.

Like REWORK says, if you spilled hot coffee on someone’s lap, you wouldn’t say “I apologize for the inconvenience.” You’d say, “I’m SO SO sorry!” Speak in first person and be genuine.

5. Stay Calm. Keep it in Perspective

It’s natural to get frustrated or stressed out on busy days when responding to complaints online or answering a lot of questions. Remember: It’s just the internet!

Plus, your biggest critics can turn into your biggest fans if you successfully resolve any issues they have. Those that take the time to offer negative feedback will take the time to be your advocate. Get zen and keep this in mind.

6. Anticipate Common Questions and Know Your Product Inside and Out

Answering questions about your product or service through social media or email will probably be a major part of your job. Be prepared ahead of time. This is especially important if you work in a regulated industry in which you may need your Tweets or Facebook communication to have prior approval.

Anticipate common questions. Go over them with your product or support team to make sure you have your answers (including your 140-character ones) accurate.

7. Don’t Forget About Email

Email may seem old-school compared to sexier tools like social media, but remember: Every single Facebook “fan” or Twitter follower has an email address!Email is the glue that makes social media stick, and if you offer helpful content with an email newsletter, it can be a great way to engage your community members.

8. Engage Offline

Even with global, online communities, community starts at home. Connect with your local audience with a meetup. This is important because you can inspire evangelists who will vouch for you as they get to know you better as a local company, and as they get to know you face-to-face. Those people are most certainly connected to a larger global network through social media. This is where your first network of power users can stem from.

9. Your Social Media Accounts Are No Longer Your Own, But Your Time Is

Are you sure you want that social media job?

As the face of your brand online, people will inevitably identify you as the community manager for that company. The number of Twitter followers you have may grow, and you may begin to get more Facebook and LinkedIn requests from people you don’t personally know from real life. Even if you put “Tweets are my own” in your Twitter bio, people see your thoughts aligned with your company.

Be who you are and represent yourself online as someone you are proud of. Have a ranting Tweet or Facebook post you really really really want to send? I’m sassy, I can relate. Remember: We regret the rants we do post on social media, but when is the last time you regretted not Tweeting something?

Despite the challenge of personal/professional balance, take control of your experience on social media and don’t stop enjoying this. Use Twitter lists, Facebook lists and filters. Own your privacy, your time, your newsfeed, and your personal network.

10. Use the Right Tools to Be Efficient

Community managers where many hats.  Sometimes managing several Twitter accounts, plus a blog, plus delegating to an intern, plus responding to community members… it can be a lot to handle. Here are some of the tools that community managers from the oneforty community use, as featured in their Toolkits.

Rachel Happe – Principal at Community Roundtable – Tools she uses

Suzanne Marlatt – Community Manager at Edelman Digital – Tools she uses

Stacey Acevero – Community Manager at Vocus/PR Web – Tools she uses

What other community management tips do you have? Add yours in the comments!

1 Comment on 10 Tips for New Community Managers

  1. Jessica Butcher
    August 15, 2011 at 10:57 pm (6 years ago)

    Ever tweeted something from your company handle that was supposed to be from your personal handle? I have. Oops. Luckily, it wasn’t anything damaging, just certainly not business related. As a community manager I’m juggling different social media venues all day long and have up to 15 tabs open all the time. I’ve definitely learned the importance of checking and double checking before I post something 🙂


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